Office Administrator

Office Administrator Job Duties and Responsibilities

The Office Administrator will perform various administrative, clerical, and coordination functions. This position requires a highly detail-oriented, diligent, and proactive individual. Reports to Director of Human Resources.

Responsibilities:

  • Open/Close Office
  • Meet and greet visitors while providing a positive in-office experience.
  • Maintain scheduling and Outlook calendars and coordinate meetings or events, including arranging/setting up necessary meeting invitations, Teams or call-in details, video teleconference equipment, or catering.
  • Order office supplies, or other materials to ensure the company area is orderly and well stocked.
  • Receive and sort incoming mail, deliveries, and manage outgoing mail.
  • Ensure a clean, organized office environment.
  • Assist the accounting department with invoicing and record-keeping.
  • Handle confidential and sensitive material, including assisting in human resource and safety information.
  • Take on additional duties and special projects as assigned.

Qualifications:

  • Experience in clerical support position is a plus
  • Bachelor’s or Associates degree in Business or related field preferred, not required
  • Excellent people skills, including awareness of confidentiality
  • Excellent organizational skills
  • Excellent communication skills
  • Ability to multitask

Schedule:

  • 40 hours per week, 7:30 am – 4:30 pm Monday – Friday
Prequalification

Are you a subcontractor who shares our values and can work closely with us to develop achievable options that support our clients’ goals? Then we would love to talk with you! The form can be completed online and is completely confidential.